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3 Reasons Your Copies Don't Look Professional

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Your documents should be clear and concise, not full of black lines, smudges, or other imperfections. Copies with flaws are hard to read and look unprofessional when presented to clients or customers.
If you have concerns about your copier's quality, you have no need to panic. A quality issue isn't necessarily a sign of a mechanical problem. Learn why your copies might not be clear and how you can correct the issue.
1. Poor Humidity Control
Ensure the humidity level in your office is within a moderate range. Someplace between 35% and 55% is an ideal setting. Humidity levels are important because they can affect the quality of the paper that you feed into your copier machine. When the paper is in poor condition, imperfections are bound to appear.
Excess moisture in the air can case copier paper to dampen. Moist paper disrupts the electrical charging process that is responsible for correctly depositing ink onto the paper. Excess moisture can also increase ink drying time, which can lead to smudging.
On the other hand, too little moisture in the air has a drying effect. Dry paper is prone to static buildup, which causes the paper to stick together and jam the copier. Start tracking the humidity level in your office to see if this issue contributes to your quality problems. 
2. Dirty Glass
Cleaning must be a regular part of your copier maintenance routine. Each time an employee places a piece of paper on the scanner glass, their hands likely touch the surface. As a result, they leave behind dirt, oil, and grime on the glass.
Remember, copy machines produce an exact duplication of the image captured from the scanner glass. Consequently, all the imperfections on the glass transfer to your copied documents. Try to clean the glass at least every few days. However, in a high-volume office, daily cleanings might be necessary.
To clean the glass, use a clean lint-free cloth and an approved copier glass cleaner. Spray the solution on the towel, not the glass, and gently wipe down the surface. Use a second towel to dry the glass.
Go ahead and clean the document feeder as well. Dust particles can collect in the feeder and latch onto the paper. When the document prints, there might be small speckles on the page as a result. Use a soft dusting tool to clean this area. 
3. Toner Issues
An issue with a copier's toner can cause many problems that affect the quality of its reproductions. Keep an eye on your toner to avoid a quality problem. For starters, replace toner shortly after you get a low toner warning.
If you notice that the sharpness of the ink on your documents is not as crisp as it once was, the low toner may be to blame. Streaks and incomplete printing are additional issues low toner can cause.
Additionally, when replacing toner, always choose quality. Cost should not be your primary criteria. Lowcost options, such as refilled cartridges, don't typically provide the same quality as OEM cartridges. Lowcost toners can leave your documents full of streaks and fade marks.
However, low-quality cartridges can even damage your machine. If the manufacturer didn't seal the toner cartridge correctly after refilling, the toner powder could seep out. The toner powder can settle all along the internal components of the machine and affect its function. Toner dust can even trickle onto the paper during printing and cause quality issues.
Follow these tips to keep your documents sharp. However, if you still experience problems with print quality, turn to a professional. At Copier Specialists, Inc., we can handle all your copier needs. Call us so that we can help.