Even with talk of going paperless, copiers are still a necessity in the modern workplace. Yet a copier tends to be among the biggest expenses, especially for a small business. Today, businesses are increasingly opting to lease copiers instead of purchasing them.
Read on to find out when it makes sense to lease a copier for your business.
1. You Have a High Print/Copy Volume
Consider leasing a copier if copying and printing is core to your business operations. High volume copying and printing can wear out the machine, take a toll on overall performance, and potentially slow down business operations. With leasing, you can always obtain a new, upgraded, and reliable machine that meets your business needs.
2. You Want to Stay Technologically Up-to-Date
The copier industry is a fast-changing one. New technology is available each year and with technology comes opportunities for improved productivity, cost-cutting, and eco-efficiency.
A copier lease lets you acquire and implement new technology with ease. Modern copiers work faster, consume less energy, combine multiple functions such as faxing and scanning, are ink efficient, and are mobile compatible.
As time goes by, expect more technological advances in the copier industry. Leasing can be a great way to leverage these advances and, in turn, improve your workflow.
3. You Want to Keep Maintenance Costs Low
Copiers can develop many technical issues especially after a long period of use. When the warranty on a financed copier expires, you will likely incur out-of-pocket expenses for maintenance and repair. These costs can add up quickly more so for a small business.
On the other hand, a lease agreement frees you from the hassle of handling maintenance logistics and costs. A copier lease usually comes with a service agreement that delegates maintenance and repair work to your dealer, with no warranty limitations.
A service agreement for a copier lease is also much more negotiable and flexible. You can negotiate everything from the cost-per-click to the cost of labor and daily-usage supplies. This ensures that you have an amicable contract that caters to your specific business needs.
4. You Want a Flexible Payment Option
The upfront cost of purchasing a modern multifunctional copier can be overwhelming for many small and medium businesses. Expect to shell out between $10,000 and $50,000 for a new machine.
Consider leasing if you do not have the funds to purchase a copier. The monthly costs, spread out over a period of twelve months, could be less straining to your business.
Leasing may also be beneficial if you are looking to direct the available capital toward purchasing essential assets for your growing business.
Even though leasing offers greater payment flexibility, think about the amount you would have paid at the end of the lease.
Factors such as interest on the copier and on the maintenance plan can add to the actual cost of leasing and you may end up paying more than the market value of the machine at the end of the lease.
Before entering into a lease agreement, be sure to negotiate the terms of your contract and maintenance plan to get the best value for your money.
A copier is a big deal. Not only is it a pricey purchase, but it has implications for business efficiency and productivity. Using a copier is not for every business and neither is purchasing one. To be sure what the right option for you is, consider your short and long-term business needs and your financial capacity.
Whether you are looking to purchase or lease a copier in Orange County and surrounding areas, contact the experts at Copier Specialists, Inc. With a wide array of the best copier brands coupled with high-quality and affordable services, we bring your search for the perfect copier to an end.